Youth Football League Hong Kong
 
Club Terms & Conditions and League Regulations

By registering a club or team to participate in the Youth Football League Hong Kong (a trading name of Galaxy Sports Asia Limited), you confirm that you are an authorized representative of your club and agree that your club, coaches, staff, players, and supporters will strictly abide by these terms, codes of conduct, and league rules.
 
1. Code of Conduct & League Disciplinary Policy
 

• Behavior Expectations: All club officials, coaches, players, and affiliated supporters must display high standards of sportsmanship and respect towards referees, opponents, league officials, and spectators.
   

• Right of Expulsion: Galaxy Sports Asia Limited reserves the right to immediately suspend or expel any club, team, coach, or player from the league on the grounds of unacceptable behavior, abuse, physical aggression, or repeated breach of league regulations.
   

• No Refunds on Disciplinary Grounds: No refunds or compensation will be issued to any club or individual expelled or suspended from the league.
   

2. Liability, Health & Player Safety
 

• Voluntary Assumption of Risk: Registration and participation in all games, tournaments, and events organized by Youth Football League Hong Kong are strictly voluntary and undertaken at your club's own risk.
   

• Limitation of Liability: To the maximum extent permitted under Hong Kong law (including the Control of Exemption Clauses Ordinance, Cap. 71), Youth Football League Hong Kong, Galaxy Sports Asia Limited, its directors, employees, venue providers, and coaches will not be held liable for personal injuries, medical emergencies, loss of property, or damage sustained by any club player, staff member, or spectator.
   

• Club Responsibility for Fitness & Medical Fitness:
   

  • The registering club takes full responsibility for ensuring that all participating players are physically fit and capable of engaging in competitive football.

  • The club warrants that players do not suffer from any undisclosed severe medical conditions (including, but not limited to, unmanaged cardiovascular conditions, uncontrolled seizures, or severe breathing difficulties) that make participation unsafe.

  • Clubs must obtain explicit parental/guardian medical clearance and emergency consent for all minor players prior to matchday participation.
     

3. Weather, Safety & Cancellation Policy
 
All matches, tournaments, and events will be automatically cancelled if the Hong Kong Observatory issues any of the following signals 2 hours prior to kick-off:
 

• Typhoon Warning Signal No. 8 or above

• Black Rainstorm Warning Signal
   

 
Note on Discretionary Weather Cancellations: Cancellations due to Amber/Red Rainstorm warnings, extreme heat advisories, or unplayable pitch conditions remain at the sole discretion of the Youth Football League Hong Kong. No refunds, credits, or financial compensations will be provided for fixtures cancelled due to adverse weather or safety advisories.
 
4. Health Outbreaks, Political Disruptions & Force Majeure
 
In the event that government restrictions, public health directives (e.g., severe influenza or epidemic outbreaks), venue closures, severe weather events, or public order disturbances prevent the safe operation of fixtures, affected matches may be postponed, rescheduled, or cancelled. Youth Football League Hong Kong operates a strict no-refund policy for fixtures missed or cancelled due to events beyond its reasonable control (Force Majeure).
 
5. Media & Intellectual Property
 

• Photographic & Video Footage: Youth Football League Hong Kong reserves the right to capture high-resolution photos and video content during fixtures for non-commercial promotional materials, website updates, social media, and league highlights.
   

• Data Sharing Limits: Media content will not be sold or passed to unauthorized third parties.
   

• Opt-Out Procedure: Clubs are responsible for informing players/parents of this policy. Any player wishing to opt out of promotional photography must notify the league in writing at contact@yfl-hk.com prior to the start of the season.
   

6. Personal Data Protection Policy
 
This privacy section sets out how Youth Football League Hong Kong collects, protects, and uses personal data in full compliance with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong (PDPO).
 
A. Data We Collect
 
We collect necessary personal data for league administration and safety purposes, including:
 

• Club official and coach contact details (Names, phone numbers, email addresses).
   

• Player registration details (Names, date of birth, age category, team affiliation).
   

• Player Identification Documents (e.g., HKID / Passport copies) strictly for age verification and league eligibility enforcement.
   

B. Purpose and Use of Data
 
Collected data is strictly used for:

• Internal record-keeping and season fixture administration.
   

• Verifying player eligibility and preventing unauthorized or over-age participation.
   

• Emergency medical communication and player safety compliance.
   

• Periodic official emails regarding league schedules, discipline, and administrative notices.
   

C. Data Security & Financial Transactions
 

• Data Protection: Personal data is stored on secure, access-restricted servers to prevent unauthorized access or disclosure under PDPO standards. Player ID documents are retained only for as long as necessary to verify league eligibility for the active season.
   

• Financial Data Security: Online payments processed via our website are secured using Secure Sockets Layer (SSL) encryption. Youth Football League Hong Kong does not store credit card or bank details on its servers. All payments are securely handled by PCI-compliant third-party payment gateways (e.g., Stripe).
   

D. Third-Party Links & Data Requests
 

• External Links: Our website may contain links to external partner sites. We have no control over third-party platforms and are not responsible for their independent privacy policies.
   

• Data Access Requests: Under the Hong Kong PDPO, club representatives and parents have the right to request access to or correction of personal data held by the league. Requests should be directed to contact@yfl-hk.com.